October 2000 Executive Minutes

BCSSA

Fraser South Regional District

Minutes of Meeting

October 4, 2000

Present: Dean Gibson, Mike Girard, Andy Hobbs, Michele Curley, Bob Munro, Gary Payne, Joan Angrignon, Myna Moriega, Firth Bateman, Margaret Price, Winnie Palubiski, Amelia Werk, Anne Munro.

1. MINUTES OF PREVIOUS MEETING

The minutes of the meeting held July 5, 2000 were approved. Motion by Winnie Palubiski, seconded by Andy Hobbs. Motion Carried

2. CORRESPONDENCE - none

3. REPORTS

Regional Director

Welcomed all back! Thought that on the whole the Regionals went really well. One major glitch was that the heat sheets were still being done on Thursday night. The reason being was what the disks reported and what the coach’s thought was to be, seem to differ. Next year we need to set guidelines for the entries. There were also many deck entries for "B" swimmers. As for Provincials, everyone should be proud! Marshalling ran very smoothly despite poor weather.

Assistant Director

Asked coaches for feedback at Regionals. Some responded that there were discrepancies in the Starter holds. Suggest some leniency be given to younger swimmers. More help needed for setup at Regionals, as Surrey families did pretty much the entire setup on their own. Suggestion for next year, that we do not have the Regional AGM and Regional setup at the same time. He also noted that if any swimmer is missing a medal from Regionals, to let him know.

Registrar

Need to find someone to replace Winnie, as she is our Provincial Registrar and cannot hold the position as the Fraser South Registrar at the same time!! – see attached description of Regional Registrar Procedures and Responsibilities.

Anticipating a slight increase in the BCSSA registration fee for next season. Winter maintenance fee is $11 per swimmer. First Regional registrars meeting will be held the 1^st week of December.

Director of Officials

Main goal last year was to qualify as many people as we could, and would like to keep the same goal for this year. Would like to see each club host an official’s clinic. We only have (1) active Master official and very few Blue pins. Would like to see more consistencies with Starters & Referees.

Treasurer

At this point the Regionals have run at a loss of $1,661.21. Still to come, however, are program sales receipts of approximately $100 (Craig Slater to forward receipts plus report). Expressed concern with T-shirt sales – total cost of T-shirts - $6,860 vs revenues of $4,683. Also noted, that their was a significant increase in the cost of medals.

Bob responded that there were too many (XL) T-shirts (120) and that we had to sell them at a loss. He also has 100 Provincial qualifier shirts that were left over. Crescent Beach has the leftover Regional hats, which since they are not dated, can be sold next year. For next year he will provide numbers for T-shirts and give direction to person ordering. As for the medals, we had a new design this year, which cost approximately $3.25 ea. They are not dated, so same design can be used next year. There were very few medals left over.

Secretary

Nothing to report

Coaches Representative

Felt Regionals ran too late. Head coaches were there until 7:00 on Sunday. Long meets take a lot out of you. Would like to see shorter days for Regionals next year.

Equipment Manager

Recommend the purchase of Hytec meet software. (1) touch pad needs to be purchased . Timing system to be moved from storage to Amelia’s, as storage is too expensive and Amelia has the room. We need to replace all the cables – suggest that cables be marked lane 1 through 8. Will price a new line for the scoreboard, which will enable the lane and placing to be displayed.

Water Polo/Diving/Synchro

Not Present – looking for more interest

4. CLUBS – reminder that each club brings a copy of their current executive listing to the next Regional meeting.

Boundary Bay Winter maintenance has started – going well!

Cloverdale Donna is still President – nothing to report

Crescent Beach Not present

Ladner AGM is coming up; awards went well; have received comments re: Provincial aggregates.

North Delta Head coach Dana Harvey is leaving. Currently in the process of looking for a new head coach.

Richmond Have rehired Head coach. AGM & awards went well. Close to 100 swimmers in maintenance.

Surrey Most positions have been filled. Winter maintenance has started – only received 1 hr of pool time, but did get the entire pool.

White Rock Craig Slater is still President. Have started Winter maintenance – everything is fine!

5. OLD BUSINESS

Regionals 2000 review

Would like clubs to submit a report on what they did at Regionals and how things went for them.

Team Aquatic cheque

Has been received and will be used towards the "Volunteer coaches’ program" - per Motion of May 3, 2000.

Fraser South "A & B" cut off times

Carole Gair has agreed to help Bob formalize Fraser South "A & B" cut off times. Please submit any comments to Bob.

6. NEW BUSINESS

Summer Games 2004

Surrey is planning to bid – would like letters of support from clubs

Regionals 2001 - venue

Comments:

Margaret – 3 possibilities – have a 3 day meet using (1) pool or have a 2 day meet using either 1 or 2 pools. Fraser Valley has run a 3 day meet the past 3 yrs and have been pleased with format. Swimmers are finished at 3:30 each day
Gary – concerned that we do not have enough officials for (2) pools – prefer a single indoor pool
Michele – if Bear Creek is chosen then we need to coordinate with Sikh event; also more help is needed with electronics
Myna – using a single pool over 2 days - too long a day for both swimmers & coaches

Goal in selecting a venue for Regionals - to be a positive experience for all –need to keep in mind what is best for the swimmer!
Gail Nichols submitted a report breaking down the hours for holding Regionals at a Bear Creek park vs a double-ended facility

Would like clubs to report their comments as to their venue preference.

Regionals 2001 – procedure guidelines

Committee established to set procedure guidelines for Regionals. Committee members are Bob Munro, Marilyn Hurd, Margaret Price, Winnie Palubiski, & Firth Bateman. Guidelines to include meet entries and "B" deck entries.

Issues for November BCSSA Board meeting

Water Polo 2hr rule exemption to be discussed
Summer Games 2002 – dates for Regionals & Provincials

Summer Games 2002 dates have been set for Aug 2, 3, & 4^th which would fall on the same days as our Regionals
Options include – moving Regionals & Provincials one week later; move Regionals & Provincials one week earlier; or leave Regional & Provincials dates as they are.
Must have a 2 week break between Regionals & Provincials to allow for entries & travel.
Summer games could effect up to 24 senior swimmers
Richmond & Surrey reported - keep dates the same; North Delta reported – move both meets one week earlier.

All clubs to report a response by November 17^th

High School swimming

North Delta conference held – Sept 12th

Firth would like to raise profile
40 swimmers in program plus there is a teacher sponsor in each of the (5) schools

High School Provincials

to be held November 17^th & 18^th at Watermania
change for this year – there will be heats and finals for all events including relay events
Gail Nichols needs volunteers to help with officiating, office, etc…. please call her at 275-1851.

Special addition:
The Synchronized swimmers who won a Bronze medal at the Olympics will be putting on a show at the Surrey Fleetwood pool November 13^th at 5:30pm – 7:00pm

Tickets are limited. Call Synchro BC and Reserve now (604)737-3160.

Ticket prices – Adult $5, Teens $3, Children $2

Motion to adjourn the meeting at 9:30pm by Amerlia Werk, seconded by Mike Girard.

NEXT MEETING

Wednesday, November 1, 2000 at 7:30 at the LADNER LEISURE CENTRE – Red Room.