BCSSA

Fraser South Regional District

 

Minutes of Meeting

February 6, 2002

 

 

Present:     Diane Gerwin, Margaret Price, Kate Lidstone, Donna Beaton, Joan Angrignon, Brenda Hinz, Mark Reynolds, Gary Payne, Mike Murphy, Steve Plummer, Michele Curley, Pierre Leduc, Dave Price, Lynn Hobbs, Amelia Werk, Allison Miller-Bruchet, Anne Munro.

 

1.  MINUTES OF PREVIOUS MEETING

The minutes of the meeting held November 7, 2001 were approved.  Motion to approve by Amelia Werk, seconded by Gary Payne.                                                                                                                             Motion Carried

 

2.   CORRESPONDENCE - none

 

3.   BC Summer Games – Presentation by Mark Reynolds

 

·         Key changes for 2002 – age, eligibility, and the establishment of the wild card system

·         Eligible ages 13 to 16 yr olds (changed from 14/15 yr olds)

·         De-qualification rule for 15/16 yr olds – if a swimmer has medalled in more than 1 individual event at Provincials then that swimmer would be ineligible to be considered to compete at Summer Games.  If a swimmer medals in one stroke, they could still be considered to go, however, they would be ineligible to swim that stroke at Summer Games.  They could only be entered in 7 of the 9 events.

·         No de-qualification rule for 13/14 yr olds as they would be competing together with the 15/16 yr olds

·         If a swimmer medals as an “O” swimmer and then switches to Summer, they would still be de-qualified.

·         Swimmers must be entered in all 9 events – 50m/100m – Fr, Fl, Ba, Br + 200m IM, unless they have been de-qualified for an individual stroke and then they would swim just 7 events.

·         Each zone may send up to 8 girls & 8 boys.  Fraser South region makes up part of Zone 3 & Zone 4.

·         Wild card system will allow for an additional 20 girls & 20 boys to be eligible, after the initial 8 & 8 have been selected for each zone.  Each swimmer is to be ranked, based on submitted times, and the top 20 girls & 20 boys from the remaining swimmers, from the entire Province would be eligible to swim at Summer Games.

·         To be considered for Summer games, names along with times for all 9 events must be submitted to your Zone rep no later than June 10th (see BCSSA web site for zone rep listing).  There is a time calculator in place to manufacture a 50m time from a 100m time.  It is recommended that for those times that are missing, the coach & a club official time the swimmer at practice.

·         Forms to be ready for circulation March 15th and may be downloaded from the Internet (forms to be in Excel format)  - see website www.bcgames.org 

·         Athletes may only be entered in (1) sport (be sensitive to those athletes qualifying in 2 sports ie: Waterpolo & Swimming)

·         Athletes may go to Summer Games twice

·         Unsure if Summer Swimming will retain its status as a “core sport” for 2004 Summer Games

 

 

 

 

 

 

 

 

 

 

 

4.   REPORTS

 

Regional Director

·         See New Business - Report from Provincial board meeting

 

Assistant Director(s)

·         See New Business – Regionals 2002 club duties

 

Registrar

·         Attended Regional Registrar’s meeting.  New registration program should be available in next 2 weeks.

·         Change for 2002 Season – A 10% fee will be charged to any club that is late in registering

 

Director of Officials

·         Needs a list of club Director of Officials.  Clubs to e-mail Anne, the 2002 season club executives.

     

Treasurer

·         General account $ 6,863; Timing account $793; GIC $5,000.

·         All bills have been paid to-date; $230 is outstanding from Crescent Beach

 

Secretary  

·         Nothing to report

 

Coach’s Representative - Not present

 

Equipment Manager - Not present

 

Water Polo - Vacant

 

Diving - Not present

 

Synchro - Vacant

 

5.   CLUBS

 

Boundary Bay  - Trying to start a diving club, winter maintenance going great, registration to be held in April.

 

Cloverdale – Winter maintenance going well, in the process of finalizing coaches.

 

Crescent Beach – Have about 15-18 in winter maintenance, will be having a coach’s hiring meeting soon.

 

Ladner – Winter maintenance going fine, returning swimmer registration – Mar 9th, new swimmer registration April 6th, have almost finalized all coaching positions.

 

North Delta – Winter maintenance going well, returning swimmer registration – Feb 8th, new swimmer registration March 10th.  Pool status – outdoor pool okay for this year. Working with the Municipality as to the availability of indoor pool times for new pool – negotiating with Synchro, Winter club & the Master’s program.  Sunfish have fundraised over the past 5 years, (mainly through Bingo) and have committed to donating $25,000 for starting blocks and $105,000 for bleachers & a timing system for the new indoor pool.  So far they are the only user group that has made a donation to the new pool!

 

Richmond – Set up for early registration on the Internet – information only.  Visit their new web site at www.kigoos.com

 

Surrey – Winter maintenance going well, coaches are all in place.  Doing a mail out for returning swimmers this season.  New swimmer registration to be held in early April.

 

White Rock – Winter maintenance going well; having a Mini-meet in early March.

 

6.   OLD BUSINESS

·         Fraser South “B” cutoff times

o        Pierre to ask Carole Gare to prepare a Fraser South “B” cut of time schedule, and to offer to pay her a reasonable fee.  

 

7.   NEW BUSINESS

·         Report from January Provincial Board meeting

o        BCSSA is having its’ annual auction and is hoping that clubs donate items for the auction.  All donations greatly appreciated, and needed by the April Provincial board meeting.

o        Panago to set up a new fundraising program this year – 10% discount for July

o        Provincials 2002 – Fraser South’s responsibility will be food distribution – details to come

o        Provincials 2002 – meet package available on the BCSSA web site

o        Provincials 2003 – possibly to be held in Victoria

o        S & O ruling – not decided – still need input from clubs

o        BCSSA is looking at obtaining blanket Directors & Officers Liability Insurance of which clubs could purchase.  Currently it is up to the individual club to purchase their own D & O Liability Insurance if they want it.

 

Recommendations

o        Coaches to be fully level 1 certified by 2003 in order to be classified as a “coach” .

o        Coaches to have Criminal Record checks.

o        Harassment rules to be posted at prominent locations at every meet.

 

·         Regionals 2002 – club duties

 

Duties were reviewed and have been tentatively assigned as follows:

 

A office – (heats & finals) – Surrey (tentative) – Michele to bring up at next club meeting, as her concern is lack of available help.  Diane offered North Delta to help as they have a larger club.

 

B office – (no finals) – Ladner

 

Set-up / Supply tents – North Delta (Surrey to supply tents)

 

Marshalling – Richmond

 

Programs/ Posting results – Whiterock

 

Awards – Boundary Bay

 

Food – Cloverdale & Crescent Beach (both clubs expressed concerns that due to small numbers, that in order to be responsible for deck food, they may not be able to supply many deck positions as well)

 

·         Delta Diving Club

 

o        Pierre reported that Joanna Lenardis has asked to re-register the Delta diving club for it’s 2nd year.

o        It was agreed that the Delta diving club be able to re-register with the Fraser South region, even though they practice outside the Fraser South region.

o        This year we would like to create an opportunity for Fraser South athletes to have diving pool time in the Fraser South region (possibly at Bear Creek Park) – Pierre to report this to Joanna.

 

 

Meeting adjourned at 9:00 pm

 

NEXT MEETING: 

 

Wednesday, March 6, 2002 at the Ladner Leisure Centre at 7:30pm