BCSSA

Fraser South Regional District

 

Minutes of Meeting

June 6,  2001

 

 

Present:     Bob Munro, Nori Nishi, Mike Girard, Lynn Hobbs, Margaret Price, Joan Angrignon, Alison Miller Bruchet, Amelia Werk, Firth Bateman, Anne Munro

 

1.  MINUTES OF PREVIOUS MEETING

The minutes of the meeting held May 2, 2001 were approved.  Motion by Bob Munro, seconded by Joan Angrignon.                                                                                                         Motion Carried

 

2.   CORRESPONDENCE - none

 

3.   REPORTS

 

Regional Director

Great to see everyone at the past meets!

     

Assistant Director

Will be contacting each club about their Regional meet duties.  Cloverdale & Crescent Beach to be responsible for deck food.  It was agreed that each club be responsible for submitting receipts for any food purchased (reasonable discretion please).  It was also noted that Watermania can be hot and humid, so we will need to offer lots of fluids to all those on deck.  

     

Registrar

      All is moving along nicely with Winnie’s help.  Predict that the region’s numbers are up over last years.

All clubs are to have their registrations forwarded to Lynn by the end of June, as the 1^st batch of registrations are due to BCSSA by June 30^th.

 

Director of Officials

Stroke & Turn clinics were hosted by Boundary Bay with 30 attending and by Crescent Beach with 10 attending.  Wow!

Upcoming Stroke & Turn clinics to be hosted by Whiterock on June 14^th & Ladner on June 19^th.

Thanks to all the clubs for having the clinics!!!

 

Treasurer

Crescent Beach owes for Winter Maintenance.  Last years regional refund to all clubs to be issued at B4 meet this weekend.

 

Secretary  

Nothing to report

 

Coach’s Representative – not present

No issues to report – all appear happy!

Margaret to contact Myna about having a coaches rep at our next meeting – if Myna is unable to make it, suggest sending the alternate, Allan Reynold of Richmond.

 

Equipment Manager

It has been confirmed that the “data collection” at Provincials needs to be downloaded from the Colorado timing system.  As it stands now we can not call up Regional results if produced from the Omega timing system.  Since we are unable to “data collect” there is no need to purchase the OMS6 chip.

 

 

It was noted that the timing system cable connection to each of the club’s starter systems is not standard.  Cable modifications need to be made at each meet, which can lead to technical difficulties at times.  It was suggested that we purchase a new starter system for the region, to be shared by all clubs. It was agreed that since each club has so far been able to handle their unique cabling requirements to leave the idea of purchasing a regional starter system for now.

 

As discussed at previous meetings, we will go ahead and purchase “1” full size timing pad plus replace the connecting cables.  This will use up most of the $4,000 that is available in our “timing” account.

 

Water Polo/Diving/Synchro

·         Water polo – Water Polo Regional Director’s meeting – Thursday June 7^th at the BCSSA office

·         Diving – Delta Diving club to have a demo this weekend at the B4 meet. 

·         Synchro – Need to organize an interclub meet to act as Regionals.

 

 

4.   CLUBS

 

 

Boundary Bay – Up and running. Preparing for meet to be held this weekend.

 

Cloverdale – To start in home pool next week.  Finding it difficult to obtain HRDC funding.

 

Crescent Beach – Pool is open but is very cold!  Small group at this point.

 

Ladner – Club is in full swing.  Sharing pool with B4 in June.  To be participating in the Ladner May Day parade. Celebrating our 30^th anniversary this year.

 

North Delta – Not present

 

Richmond – Very good season so far.  Great coaches.  Meet went well.  Lot’s of new swimmers!

 

Surrey – Not present

 

White Rock – Not present

 

 

5.       OLD BUSINESS

 

·         Fraser South “B” cut off times – there is no automatic way of calculating them.  Need to speak to Carole as to how they can be calculated.  For this year stay with 2000 “A” times.  Aim to have updated “B” cut off times ready this Fall and to include the 2001 Regional results.  Simon Fraser is also looking at recalculating standards.

·         Provincials 2001

o        Fraser South duties 2001 – Clerk of the Course & Marshalling – Rosemary has offered her assistance this year regarding conducting a clinic.

o        Provincial Qualifiers – Suggest that coaches confirm with the parents of the swimmers that qualify for provincials and ask if they are they prepared to go the Trail?  This is especially important for those on relays, as alternates will need to make arrangements.

·         Diving/Synchro/Water Polo directors – Need more representation for these sports.

·         Regionals 2001

o        Club duties -  each club to produce a brief guideline of their volunteer responsibilities at Regionals. These will be kept together for future reference.  Please submit these for the July 4^th meeting.

o        Regional entries - To facilitate a smoother Regional meet entry process, a coach from each club is required to be at the Regional Entry meeting the Tuesday morning prior to the Regional championships.

·         BCSSA On-Line Auction – to be held until June 8^th, 2001.  Visit the web page at www.bcssa.bc.ca.  The password is “summer” lowercase.

 

6. NEW BUSINESS

 

·         BCSSA Strategic Planning Committee – See “draft”  Fraser South Questionnaire. Please forward any suggestions for changes to Margaret.   Form to be distributed to all clubs and for clubs to encourage families to complete.  To be downloaded onto Web site.

·         Fraser South nominating committee – Nominations needed for Regional Director, Assistant Regional Director and Treasurer!

·         Fraser South AGM 2001 – Anne to inquire about holding it at the South Delta Curling club lounge on Wednesday, Sept 5^th at 7:30pm.  Wine & cheese??

 

Meeting adjourned at 9:15.

 

NEXT MEETING:

 

Wednesday, July 4, 2001 at 7:30 at the LADNER LEISURE CENTRE – Red Room.