Fraser South Regional District

Executive Meeting Minutes

Fraser South Regional District
(Minutes of Meeting Dated February 2,2000)
(Approved and Amended March 1, 2000)
ATTENDEES:
Margaret Price	Bob Munro		Judith Huntington	Firth Bateman	Gail Nichols
Dave Saw	John Westlake		Brad Dalzell	Joan Angrignon	Colleen Sharp
Leslie Cliff	Winnie Palubiski		Mark Brewster
Guest Speakers:	Christine Larsen		Terry Berg, Synchro
MINUTES OF PREVIOUS MEETING:
The minutes of the meeting held February 2, 2000 were approved. Motion by Bob Munro, seconded by Firth Bateman. Motion Carried
AMENDMENTS TO PREVIOUS MINUTES:
None
CORRESPONDENCE:
Notes from the Board Meeting held February 4-6 were circulated.
Presentation:
There was a presentation from Terry Berg and Christine Larsen on tiying to promote synchronized swimming within the clubs of BC. A proposal was handed out. Gail Nichols will look into a demonstration being given at the Richmond Icebreakers' meet in June. Brochures will be given to each club president for registration day.
REPORTS
Regional Director
Margaret handed out a copy of the budget for BCSSA for the year 2000/01. Questions to take back to the board: 1) Why is the cost for provincials $12,000 more than two years ago? 2) Board expenses are very high - why? The budget was approved with a $19,285 deficit. [See Motions 1- 5.]
Assistant Director
Talked to Leisure Aquatics with regard to renting Bear Creek Park for Regionals 2000 - we can rent it for three days should the vote go that way.
Registrar
Needs a Club Registrar name from Crescent Beach. The next Club Registrars' meeting will be held March 6 at the Ladner Leisure Centre. Club affiliation fees of $50 need to be in by April 5. Some time in April there will be a workshop on the ASST program, please let Winnie know if you are interested. Winter registrations need to be in to Winnie before the summer registrations. At the next meeting Winnie will need the name and phone number of each Head Coach.
Director of Officials
Fraser South was the only region to take a Directory of Officials to the Officials meeting, though all were requested to do so. In order to show the new Stroke and Turn disc at a clinic, a Power Point computer and projector are needed. There is a new pin to be handed out for people who work electronics, computers, clerk of the course, data entry people, crash desk - contact the BCSSA office to order. An information sheet was handed out as to how to order the new officials badges, they are ordered through the TB Vets.
Treasurer
Not present.
Secretary
Everyone should now know the change of venue, i.e., Ladner Leisure Centre. Hopefully it is a little more central for most people.
Coaches' Representative
A reminder about the Coaches' Conference - to be held at Camp Howdy on April 28-30.
Equipment Manager
Surrey Knights only rented the computer from the timing system - no deposit, consensus was to charge $50 for the weekend. There is a storage facility on Nordel Way where the timing system can be stored - Fraser South will pay for the rental.
Water Polo - No report
Diving - No report.
Synchro - See above Presentation.
Clubs -
Boundary Bay		Registration day is April 1, 9:00 - 2:00 pm at Winskill.
Cloverdale		No present.
Crescent Beach		Registration day is July 1. In the middle of hiring coaches, about 16 to cover all the different programs, also hiring lifeguards for the beach. On June 24 BCSSA will put on a coaches' clinic at Crescent Beach. Fundraising to help with the cost of replacing the rafts in the ocean. Could make pool time available in the evenings if the region wants to go ahead and promote synchro, as long as they know in advance.
Ladner		Everything is fine.
North Delta		Nothing to report.
Richmond		Andy sends his regrets, he is attending a meeting tonight with regard to plans for the Steveston pool facility, Gail reported in his absence. AGM will be in April, registration day on April 15.
Surrey		All coaches are hired, registration is at the beginning of April.
White Rock		Craig sends his regrets. Registration day is April 8.
Delta Diving		No representative.
NEW BUSINESS
The choices for Fraser South's responsibilities at Provincials 2000 are: 1) Recording table, program results. 2) Computer input and adult runners. 3) Printing, heats and finals.
OLD BUSINESS
Regionals 2000. [See Motion 6.]
MOTIONS
John Westlake, seconded by Leslie Cliff "Fraser South Region do not support a province-wide raffle." Motion Carried Bob Munro, seconded by Gail Nichols "Fraser South recommends that BCSSA discontinues giving out t-shirts to officials at the Provincial Championships as a cost saving measure." Motion Carried John Westlake, seconded by Leslie Cliff "That the BCSSA Board look at ways of cutting costs as opposed to raising registration fees, i.e., 75km minimum radius for hotel accommodation for board members. Hold meetings at the BCSSA office as opposed to paying hotels." Motion Carried Firth Bateman, seconded by John Westlake "We encourage the BCSSA to explore the feasibility of grant opportunities to general revenues." Motion Carried Bob Munro, seconded by Gail Nichols "Fraser South supports the reinstatement of age group aggregates at the Provincial Championships." Motion Carried Mark Brewster, seconded by John Westlake "That Fraser South has a two-day meet for Regionals" Motion Carried

Motion to adjourn meeting by Dave Saw, seconded by Mark Brewster.

NEXT MEETING: Wednesday, March 1 , 2000 at 7:30 pm at Ladner Leisure Centre - Blue Room.
Secretary: Judith Huntington, 5285 9th Avenue, Delta V4M 1V8 - tel. no. 943-3629