Fraser South Regional District

Executive Meeting Minutes

Fraser South Regional District
(Minutes of Meeting Dated November 10, 1999)
(Approved and Amended February 2, 2000)
ATTENDEES:
Margaret Price	Bob Munro		Judith Huntington	Winnie Palubiski	Dave Saw
Craig Slater	Amelia Werk		Colleen Sharpe	Donna Beaton	Deb Durocher

MINUTES OF PREVIOUS MEETING:
The minutes of the meeting held October 6, 1999 were approved. Motion by Debbie Durocher, seconded by Colleen Sharp. Motion Carried
ADMENDMENTS TO PREVIOUS MINUTES:
None
CORRESPONDENCE:
A letter was received from the Dr. Norma Calder Schizophrenia Fondation thanking the Region for their donation of $50.00 in memory of Mr. Ralph Sebastian (who passed away in October). Margaret also received a card of thanks from Ruth Sebatian.
REPORTS
Regional Director
Reported that the Provincial Board meeting last weekend had been informative. Copies of the minutes from the meeting will be sent to each Club President from BCSSA.
Assistant Director
It is difficult to track swimmers to make sure they qualified for regionals. Next year Dave will do something different, ie., get the best times files from each of the Clubs.
Registrar
Winnie passed out an updated disk with instructions to the clubs. If anyone is interested in a review of the Meet Entry programs, Winnie will try to set up a clinic before swim meets start.
Director of Officials
There will be a Meet Manager Clinic on Wednesday, November 24 at Gilmore Park United Church, 4071 Frances Road, Richmond (near Blundell and #1 Road) - underground parking is available. If anyone is interested, please phone Gail Nichols - 275-1851.
Treasurer
Only change since last report, bills for Regionals from Watermania $2,906.00, Kerr Medals $2,783.03. Amelia is still waiting for payment for provincial entries and the qualifier t-shirts form many of the clubs.
Secretary
Still need club executive lists form Boundary Bay, Ladner, Cloverdale and Crescent Beach.
Coaches' Representative
No report to give, there have been no coaches' meetings since our last meeting.
Water Polo - No report
Diving - No report.
Synchro - No report.
Clubs -
Boundary Bay		No representative.
Cloverdale		Winter maintenance going well.
Crescent Beach		No representative.
Ladner		No representative.
North Delta		Had their AGM - all positions filled. There are 140 swimmers in winter maintenance. Deb brought some brochures to hand out re: Sungod expansion. All coaches are returning but one, who is staying in Victoria. Had discussions at their meeting about changing the North Delta Meet for next year to a one-day meet, this would depend on whether Bounday Bay changed their format to heats and finals - this is to try to break the monotony of three weekends in a row all the same. This needs to be discussed with Boundary Bay.
Richmond		No representative.
Surrey		No representative.
White Rock		They are getting ready for the christmas tree sales.
Delta Diving		No representative.
NEW BUSINESS
Web page maintenance - Would anyone be interested in maintaining the web page for the region. Bob volunteered to keep going with it unless anyone else would like to do it, please call Bob. Provincial Registrars' Meeting - Will be held on November 27 and 28, 1999 [see Motion 1].
OLD BUSINESS
Follow-up on Relay PQT's - Was brought ot the Board meeting and tabled. Regionals 2000
	Swimmer Entry Eligibility:[See Motion 2.] Location: Clubs were asked to report back to this meeting with their vote for location for Regionals 2000 - North Delta Votes for Bear Creek Park. The remainder of the clubs must bring their votes to December's meeting. T-shirts: A lady from WRASA works at Wilsons and would like to put in a bid for t-shirt sales at next year's regionals. There are 50 qualifier t-shirts left over from this year's regionals - Bob will donate them to charity. Relay Entry Time Policy; It was agreed that a quidline should be included in the Regional Meet Package showing the calculation for relay times to be by the four individual posted times.
MOTIONS Deb Durocher, seconded by Craig Slater "That Fraser South pay for Winnie's hotel room for the niht of November 27, 1999, in order for her to atted the Registrars' Clinic Motion Carried Debbie Durocher, seconded by Amelia Werk "To set a regional policy stating that a swimmer must have swum at least once in an event without being disqualified before being able to swim the same event at Regionals." Tabled, by Dave Saw Tabled - Carried

Motion to adjourn meeting by Deb Durocher, seconded by Craig Slater.

NEXT MEETING: Wednesday, Feb 2, 2000 at 7:30 pm at Ladner Community Centre.
Secretary: Judith Huntington, 5285 9th Avenue, Delta V4M 1V8 - tel. no. 943-3629