BCSSA

Fraser South Regional District

Minutes of Meeting

October 3rd, 2001

Present: Diane Gerwin, Donna Beaton, John Godin, Michele Curley, Joan Angrignon, Margaret Price, Pierre Leduc, Amelia Werk, Mike Murphy, Simonetta Leduc, Anne Munro

1. MINUTES OF PREVIOUS MEETING

The minutes of the meeting held July 4, 2001 were approved. Motion to approve by Diane Gerwin, seconded by John Godin. Motion Carried

2. CORRESPONDENCE - none

3. REPORTS

Regional Director

· Sees the role of a Regional Director as a facilitator. Distributed the BCSSA description of responsibilities / duties of the Regional Director.

· Will pursue all issues/concerns raised at meetings – (noting that not all things can be resolved in one meeting.)

· Stated that if there was a motion presented that resulted in a tie, that his vote would be that of the wishes of the clubs.

Assistant Director(s)

· Nothing new report

· To consult with Bob Munro as to the details of Regionals in order to provide a smooth transition of duties.

Registrar - Not present

Director of Officials

· Nothing to report at this time. Will be starting soon!

Treasurer

· In the process of changing signing authorities to reflect new executive positions.

· Presented 2001 Regional championship financial statement – netted $3,587.73 profit. It was noted that Wilson’s issued a credit of $619, to be applied to the cost of the T-shirts, after a concern was raised as to the high cost of the individual T-shirts.

· Presented September 2001 financial statement – see attached.

· Michele asked if there were any provincial qualifier T-shirts left, as (4) boys from Waterpolo never received theirs. Michele to contact Bob Munro or John Westlake.

Secretary

· Request any agenda items for future meetings be e-mailed to Anne at bmunro@telus.net

Coach’s Representative - not present

Equipment Manager - not present

Water Polo- not present

Diving - not present

Synchro - Vacant

4. CLUBS

Boundary Bay – Not present

Cloverdale – Some coaches will be staying on for next season. Having problems securing pool time. Currently running winter maintenance out of (2) pools. Welcomed all to attend the Surrey pool allocation committee meeting to be held Wednesday Oct 10^th. Contact Donna Beaton for more details. Were declined “Challenge Grant” from HRDC as they were deemed “not as needy as other groups”. It was suggested to have HRDC clarify what they define as “needy”, as other swim clubs have been successful in obtaining funding. It seems that to obtain funding you need to be very persistent and ask many questions.

Crescent Beach- Not present

Ladner – Has started winter maintenance. Restricted to 1 or 2 lanes at Ladner Leisure Centre. Noted that the pre-season rate for the outdoor pool will be increasing. The pre-season weekly rates for 2002 will be $800 to be increasing in 2003 to $2000/wk for May & June.

North Delta – Held AGM 2 weeks ago. Winter maintenance is up and running with 116 registered swimmers (52 are new swimmers). At this point they do not have pool access after Dec 9^th. Actively working on securing pool time.

Richmond – Not present

Surrey – Last season they had 91 swimmers of which 40 were competitive. 19 of those 40 swimmers went to Provincials. Have just received approval for Gaming funds. Noted that last year Bear Creek Park charged them $16,000 for the use of the pool. Finding pool costs very expensive and rely heavily on Gaming funds. Noted that “user groups” at Bear Creek Park subsidize public swimming, as there is no charge for public swimming. Winter maintenance is up and running on a drop-in basis. Have a whole pool, 1 hr per week.

White Rock – Held 1^st meeting last night. Winter maintenance is up and running. Have 1hr of pool time per week.

5. OLD BUSINESS

Regionals 2001 review

o Thanks to Bob Munro for a job well done!

o Asked club presidents to ask their membership for feedback regarding holding future Regionals at Watermania and to report back next meeting.

o Steve & Mike to provide scenarios for next meeting as to holding a single or double ended championship meet.

Fraser South “B” cutoff times

Pierre to follow up with Bob Munro & Carole Gare regarding their work on revising the Fraser South “B” cutoff times

6. NEW BUSINESS

Issues for October BCSSA board meeting

To bring up the issue of voting power – Why should the BCSSA board executive out number the Regional Directors? Plus should each Regional Director have 1 vote per region or should it be based on the number of registered swimmers?
Concerns were raised as to how long the “Regional Cheers!!” went on for.
Would like to see the relay PQT’s revisited. Suggest the relay PQT’s be the average time of at minimum the 3^rd place relay in finals over the past 5 yrs. Many 3^rd place Fraser South relays have just missed PQT’s, therefore have not qualified to attend Provincials. Some of those relay times would have put them at 3^rd or 4^th in the Province.

“B” swimmers at Regionals with “A” times

It was noted that there were a number of “B” swimmers at Regionals that swam well into the “A” time range. These swimmers take medals away from true “B” swimmers.
Coaches need to encourage swimmers to get official times prior to Championships or at the very least, submit reasonably accurate times for these swimmers.

Possible MAJOR cuts to Gaming Funds

It was reported that Gaming Funds may be cut to Non-Profits as of December 1, 2001. Diane Gerwin to follow-up and will e-mail all any updates.

Meet schedule for 2002

Club presidents to report next meeting, the dates of their club’s swim meets, remembering that Regionals will be 1 week earlier this year due to the Summer Games being held August 1-4/2002

Meeting adjourned at 9:00 pm

NEXT MEETING:

Wednesday, November 7, 2001 at the LADNER LEISURE CENTRE.