BCSSA

Fraser South Regional District

 

Minutes of Meeting

April 2, 2003

 

 

Present:     Steve Plummer, Lily Vonic, Don Roper, Simonetta Leduc, Joan Angrignon, Pierre Leduc, Donna Beaton, Kate Lidstone, Anne Munro

 

1.  MINUTES OF PREVIOUS MEETING

The minutes of the meeting held March 5, 2003 were approved.  Motion to approve by Steve Plummer, seconded by Joan Angrignon.                                                                                                  Motion carried

 

2.   CORRESPONDENCE - none

 

3.   REPORTS

 

Regional Director – see Old Business – BCSSA Board questions

 

Assistant Director(s) – see below discussions on Regionals

 

Registrar – all clubs have registration package installed.  Not all club files are correct.  Have handed in winter maintenance registration.  Ted is interested in obtaining Hytec program from North Delta to review.

 

Director of Officials – not present

 

Treasurer – Have 5,200 in the chequing account and $5,000 in a term deposit.  There are approximately $1,000 in receivables regarding 2002 Regionals -  clubs owing have been notified.

 

Secretary – nothing to report

 

Coach’s Representative – not present

 

Equipment Manager – not present

 

Water Polo – not present

 

4.   CLUBS

 

Boundary Bay  -  Registration Apr 5th.  Pool space is in the process of being negotiated.  Meet is getting organized – meet package has been sent out to clubs.

 

Cloverdale – Registration Apr 6th.

 

Crescent Beach – not present

 

Ladner –  Have 85 – 90 returning swimmers registered.  New registration – Apr 6th.  Expect to cap number of swimmers.

 

North Delta –  not present

 

Richmond – Ice Breaker meet packages have been sent out.

 

Surrey   - not present

 

White Rock  - Registration was held last weekend with 110 swimmers registered.  Mini-meet to be held April 5th – to be run on Hytec system.

5.       NEW BUSINESS

 

 

o        Reviewed 2002 financial statement. 

o        Is there a copier available that could be donated for Regionals ? – would save in rental costs.

o        Office rental was for (2) years (2001 & 2002)

o        Once outstanding receivables on Provincial qualifier T-shirts are paid we should see a profit of approximately $600

 

o        2003 pool rental / meet fees

o        Watermania pool rental to increase $600

o        Suggestion was made to increase fees by $.50 - raising individual event fees to $4.50 and relays to  $5.50 in order to cover increase in pool rental.

o        Increase may not be necessary - budget to be reviewed next meeting.

 

 

o        Rob to get coaches feedback regarding B/C cutoff times.

 

 

o        Surrey reported that attendance last year was low. 

o        WRASA to review and report their attendance by club 

o        We need to encourage all clubs to attend development meets. 

 

 

 

Motion:

 

Club Provincial meet entry fees are to be paid prior to Provincials or club’s swimmers will not be eligible to swim. Extenuating circumstances must be approved by the Regional Director.  Motion by Simonetta Leduc, seconded by Joan Angrignon.                                                                                                Motion carried                                                

     

 

  1. OLD BUSINESS

 

 

 

 

o        Presented meet package for all to review – contact Steve regarding possible changes.

o        Card party to be held at Pierre’s.

o        Steve to contact outside vendor at Regionals re: possible commission arrangement.

 

     

Meeting adjourned at 9:00pm

 

 

 

NEXT MEETING: 

Wednesday, May 7th, 2003 at the Ladner Leisure Centre at 7:30pm.